# Personio Alternative for Mid-Sized Businesses | techport.ai > Personio alternative featuring AI applicant assessment, company knowledge, and works council assistant. Objective comparison with sources, including costs. Read now. URL: https://techport.ai/en/hr-software/personio-alternative --- 1. [HR Software](/en/hr-software)/ 2. Personio Alternative techport HR Suite # Personio Alternative: techport HR Suite in an Objective Comparison Personio is an HR software from Munich. According to their own figures, more than 16,000 companies use it. Anyone looking for a Personio alternative should first clarify their own requirements, for example regarding working with the works council, the traceability of AI in recruiting, or how the software is operated. This page offers an objective comparison. All information about Personio originates from the provider's websites, accessed on 23 October 2026. Prices and features may have changed since then. What we could not verify is not included here. ## When Personio is a good fit According to the provider, Personio caters to companies with 10 to 10,000 employees. The product is particularly well-suited if these aspects are important to you: * **HR management and payroll in one system.** Personio offers its own payroll accounting (Personio Payroll), preliminary payroll, and integrations with payroll systems, according to the provider including DATEV. * **Time tracking in the core package.** Time tracking and absences are part of the 'Core' package. * **Numerous add-on modules and integrations.** Personio cites, among others, recruiting, performance and development, surveys, whistleblowing, and more than 200 integrations. * **Mobile app.** Personio offers its own app for on the go. * **Public starting prices.** The website lists 'from' prices per employee, which facilitates an initial calculation. * **Certification.** Personio states that it is certified according to ISO 27001. ## When an alternative can make sense A different solution is worth considering if your priorities lie elsewhere. Typical reasons: * Your works council is closely involved and requires dedicated tools, such as for researching legislation and works agreements. * You deploy AI in candidate selection and wish to document every criteria version and every human decision seamlessly, also with regard to deployer obligations under the KI-Verordnung (EU AI Act) from 2 December 2027. * You want to make internal manuals and guidelines accessible via an AI assistant with source citations. * Your IT department prefers an in-house installation on premises. * Payroll accounting and time tracking are already handled in dedicated systems or by a tax consultancy. ## The key focus areas of techport HR Suite The techport HR Suite combines HR management, recruiting, AI applicant assessment, and company knowledge into one platform with a shared database. Added to this is an assistant for the works council. One login, one interface, one search. **Works council assistant.** The works council researches 73 laws and regulations, including BetrVG (Works Constitution Act), DSGVO (GDPR), and KI-Verordnung (EU AI Act), as well as internal works agreements. Answers are delivered in legal expert opinion style with statutory citations and a notice stating that they do not constitute legal advice. In addition, the works council receives read-only access to approved evaluation criteria, their versions, and candidate assessment audit logs. Learn more on the page [Software for works councils](/en/hr-software/betriebsrat-software). **AI applicant assessment with versioned criteria and audit logging.** You define criteria for each role, a human approves them, and each approval forms an immutable version. The system alerts you to criteria that could be discriminatory under the AGG (General Act on Equal Treatment). Personal attributes such as name, photo, or date of birth are separated prior to evaluation. Every AI request and every human action is logged. The AI suggests, a human decides. The system never sends rejections automatically. More on this in the guide [Applicant selection](/en/hr-software/bewerberauswahl). **Company knowledge.** An AI assistant answers questions based on your own documents, providing source citations for every answer and a notice instead of a hallucinated answer if the evidentiary base is insufficient. Learn more on the page [Knowledge management software](/en/hr-software/wissensmanagement-software). **Operation on servers in Germany, on request as an in-house installation on your premises.** The language model for applicant assessment runs on the installation's servers. ## Overview comparison Feature Personio (according to provider) techport HR Suite Target group 10 to 10,000 employees Mid-sized businesses, approximately 50 to 2,000 employees Price 'From' prices per employee and month, see below for details On request, depending on employee headcount and modules Payroll Personio Payroll, preliminary payroll Not included, payroll continues via your existing system or tax consultancy Time tracking In the 'Core' package Not included Recruiting Add-on module, job postings across over 800 channels Recruiting module with careers page and talent pools AI in job applications Talent Screening Agent: evaluation according to self-defined criteria, decision is made by a human AI applicant assessment: approved, versioned criteria, AGG warning, personal attributes separated, human decides AI logs Inputs, actions, and approvals logged and exportable Every AI query and every human action logged, export of criteria and audit log AI assistant Personio Assistant: queries regarding HR, time, compensation, and recruiting data, as well as policies Company knowledge: answers from your documents with source citations AI Act Risk classification, transparency, and human oversight taken into account according to provider's statements AI applicant assessment classified in our assessment as high-risk AI under Annex III No. 4, conformity assessment in preparation by 2 Dec 2027 Operation Data storage in Frankfurt, AWS instance in the EU, AI models in Frankfurt and Dublin Operation on servers in Germany, on request in-house installation on your premises Mobile Dedicated app In browser on desktop, tablet, and smartphone, no app store app ## How much does Personio cost? On its pricing page, Personio lists the following starting prices per employee and month (accessed on 23 October 2026): * **Up to 49 employees:** HR and payroll as a package from €14. According to a footnote, this applies to 'Core Pro + Expert' with annual payment. An additional tax consultant fee is not included. * **From 50 employees:** HR packages ('Core', 'Core Pro') from €7.60, payroll additionally from €5. Payroll is only available alongside an HR subscription. According to the provider, a one-off implementation fee also applies, depending on company size. The annual subscription has a minimum term of twelve months. The specific price depends on employee headcount and add-on modules; an individual quote is provided via a demo. techport HR Suite does not publish list prices. You receive pricing on request, depending on employee headcount and modules. The offer is aimed exclusively at businesses. ## What matters during migration ### Data migration Clarify early on which data will be migrated: master data, contracts, personnel file documents, open applications. For recruiting, techport HR Suite offers data migration from the previous system with a test run and verification report. We agree the scope for HR management with you in advance. ### Works council A new HR system constitutes technical equipment within the meaning of § 87 Abs. 1 Nr. 6 BetrVG (Works Constitution Act). The works council must already be informed during the planning phase (§ 90 BetrVG), and an existing works agreement usually needs to be amended. Allow sufficient time for this. How to succeed is described in our advisory service [HR software and works council](/en/hr-beratung/mitbestimmung-und-compliance/betriebsrat). ### AI regulations Compile a list of which AI features you currently use and intend to use in the future. For AI in candidate selection, a data protection impact assessment is routinely required, candidates must be informed, and from 2 December 2027, deployer obligations under Art. 26 KI-Verordnung (EU AI Act) apply. More in the guide [AI Act in HR](/en/hr-software/eu-ai-act-hr). ### Hosting and contract Check the data processing agreement (DPA), sub-processors, and locations of the new provider, as well as the contract term and notice period of your existing agreement. ## Further alternatives Alongside Personio and techport HR Suite, other HR software solutions exist for the German market, for example HRworks, Factorial, Kenjo, rexx systems, HiBob, and Perbility. Which one suits depends on your requirements: payroll, time tracking, works council, AI use, and deployment model. Our advisory service on [HR software selection](/en/hr-beratung/hr-daten-und-systeme/hris-auswahl) supports you in choosing. You can find all modules of techport HR Suite on the page [techport HR Suite](/en/hr-software). ## Compare for yourself In the demo, we will show you techport HR Suite tailored to your questions and workflows. We will provide pricing upon request, depending on employee headcount and modules. [Request demo](/en/kontakt?thema=hr-suite)[Request pricing](/en/kontakt?thema=hr-suite) \*Personio is a trademark of Personio SE & Co. KG, Munich. This page is a comparison published by techport GmbH.\* ## Frequently asked questions What does Personio cost per employee? Personio lists starting prices from €7.60 per employee and month for HR packages for companies with 50 or more employees; payroll costs from an additional €5. Up to 49 employees, HR and payroll are available from €14. In addition, there is a one-off implementation fee (as stated on the Personio website on 23 October 2026). Which HR software alongside Personio fits the requirements of the works council? No software meets the requirements of a works council on its own; the decisive factor is the works agreement. Clear roles, audit logs, and insight into AI rules are helpful. techport HR Suite provides a works council assistant for researching legislation and works agreements, alongside read-only insight into criteria and audit logs for candidate assessment. Does techport HR Suite offer payroll accounting? No, techport HR Suite does not include payroll and salary accounting. For payroll, you continue to work with your payroll system or tax consultancy. The suite covers HR management with digital personnel files and absences, recruiting, AI applicant assessment, company knowledge, and the works council assistant. Time tracking is likewise not included. Where is the data processed? For techport HR Suite, the following applies: hosted on servers in Germany, on request as an in-house installation on your premises. Personio states that it stores data in Frankfurt and hosts on an AWS instance in the EU, with AI models running in Frankfurt and Dublin according to the provider. What do I need to consider when switching from Personio? When switching, four points are particularly important: which data is migrated, the involvement of the works council under § 87 and § 90 BetrVG (Works Constitution Act), the rules for AI capabilities, and the term of the existing contract. Plan the coordination with the works council early on, as it often determines the implementation timeline. ## Sources * Personio, Pläne und Preise (Aufruf von personio.de/preise/ leitet auf /plaene/ weiter): [https://www.personio.de/plaene/](https://www.personio.de/plaene/) (abgerufen 23.10.2026) * Personio, Startseite mit Modulübersicht: [https://www.personio.de/](https://www.personio.de/) (abgerufen 23.10.2026) * Personio, Personio Assistant (Hosting, Datenschutz, Funktionsumfang): [https://www.personio.de/funktionen/assistant/](https://www.personio.de/funktionen/assistant/) (abgerufen 23.10.2026) * Personio, Recruiting und Talent-Screening Agent: [https://www.personio.de/funktionen/recruiting/](https://www.personio.de/funktionen/recruiting/) (abgerufen 23.10.2026) * Personio, Sicherheit und Compliance (ISO 27001): [https://www.personio.de/datenschutz/](https://www.personio.de/datenschutz/) (abgerufen 23.10.2026) * Personio, KI-Plattform (Protokolle, KI-Verordnung, Standorte der Modelle): [https://www.personio.ai/](https://www.personio.ai/) (abgerufen 23.10.2026) * Personio, Impressum: [https://www.personio.de/impressum/](https://www.personio.de/impressum/) (abgerufen 23.10.2026) * § 6 UWG, vergleichende Werbung: [https://www.gesetze-im-internet.de/uwg\_2004/\_\_6.html](https://www.gesetze-im-internet.de/uwg_2004/__6.html) * § 87 und § 90 BetrVG: [https://www.gesetze-im-internet.de/betrvg/\_\_87.html](https://www.gesetze-im-internet.de/betrvg/__87.html) und [https://www.gesetze-im-internet.de/betrvg/\_\_90.html](https://www.gesetze-im-internet.de/betrvg/__90.html) * Verordnung (EU) 2024/1689 (KI-Verordnung), geändert durch Verordnung (EU) 2026/1744: [https://eur-lex.europa.eu/eli/reg/2024/1689/oj](https://eur-lex.europa.eu/eli/reg/2024/1689/oj) und [https://eur-lex.europa.eu/eli/reg/2026/1744/oj](https://eur-lex.europa.eu/eli/reg/2026/1744/oj) ## Further reading [techport HR Suite HR Software HR software with personnel administration, recruiting, AI candidate evaluation and company knowledge on one platform. Hosted in Germany. Request a demo now. ](/en/hr-software)[techport HR Suite Digital Personnel File Digital personnel file with master data, contracts and documents, role-based permissions and access logging. Part of the techport HR Suite. Request a demo now. ](/en/hr-software/digitale-personalakte)[techport HR Suite Leave Management Leave management with requests, remaining leave, team calendar, and sickness notifications. Managers approve in the browser, HR keeps track. Request a demo. ](/en/hr-software/abwesenheitsverwaltung)[techport HR Suite Onboarding and Offboarding Onboarding software starting right from offer acceptance: personnel files and tasks for HR, IT, and managers are created automatically. Including offboarding. 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